Volunteer Committees & Groups

Nominations and elections: Board nominations and elections are organized by the Board’s Nominations and Elections Committee according to the NCPG bylaws and supporting procedures. See summary below and those documents for details.

• Candidate eligibility: For at least 12 of the 36 months before the nomination deadline, candidates must be a current Individual member, Affiliate member representative or alternate, or Organizational representative, or any combination of such service.
• Term Length: Board director terms are for three years.
• Nominations: NCPG members self-nominate.

Terms: Terms begin on July 1 following a director’s election and end on June 30 (except for vacancy appointments or elections). Each year, three Affiliate directors, one Individual director, and one Organizational director are elected. Directors may serve a maximum of two consecutive three-year terms. Members may reestablish eligibility for service as a Board member after a minimum of one year’s absence from the Board.

Vacancies: Vacancies on the board are handled as follows:

• Less than one year: The Board may vote to select a member from that category to fill the seat.
• More than one year: These are filled through the next regular Board election process, or sooner by a special election called by the Board; the Board may also vote to approve an interim appointment to fill the seat until the election.

Selection and Terms:

• Members are selected by the committee chair and staff liaison. Terms begin on the first day of the month following appointment and end on July 31 of each year. Board committee chair terms are two years.

Expectations:

• Demonstrate subject matter expertise or interest in the committee’s focus.
• Understand and actively help advance NCPG’s strategic priorities.
• Attend scheduled meetings and actively contribute to the committee’s work; members missing three or more consecutive meetings may be removed.
• Comply with the Bylaws, Volunteer Handbook, Code of Conduct, Conflict of Interest, and all other applicable policies, procedures, agreements, and requirements.

Limitations and removal:

• Participation is limited to NCPG members.
• Members are not paid or compensated for their service.
• Members may serve on no more than two board committees concurrently.
• Members may be removed for cause by the committee chair with the approval of the NCPG board executive committee.

Reminder:

• Advisory Panel & Affiliates committees follow a unique recruitment or invitation process and timeline and are not open for recruitment via Volunteer Interest Form in Fall 2024.

Selection and Terms:

Members are selected by the staff liaison and serve one-year terms, January through December.

Expectations and Limitations:

• Attend scheduled meetings and actively contribute to the committee’s work.
• Comply with NCPG’s standard agreements including the Volunteer Handbook, Code of Conduct and Conflict of Interest.
• Members receive no compensation for their participation.
• There are no limits on the number of staff committees or groups on which an individual may concurrently serve.

Selection and Terms:

• Members are selected by the committee chair and serve one-year terms, January through December.

Support:

• Each PRN has a staff liaison who provides basic coordination and access information, attends meetings to ensure alignment with and connection to NCPG, coordinates with the chair(s) to maintain the roster, and brings key matters to the appropriate staff or Board of Directors. The liaison is not responsible for other administrative duties.

Expectations and Limitations:

• Members may attend scheduled convenings and contribute to the PRN’s activities that align with their interests, expertise, and availability.
• PRNs may bring key issues forward to the Board of Directors or staff through their staff liaison. They may not take formal actions, speak or act on behalf of NCPG or the Board of Directors, or independently embark on activities in the name of NCPG.
• Members are bound by NCPG’s standard obligations including the Volunteer Handbook and Code of Conduct.
• There are no limits on the number of PRNs on which an individual may concurrently serve.
• Members receive no compensation for their participation.

Selection and Terms:

• Members are selected by the staff liaison and serve up to one-year terms, January through December.

Support:

• Each work group is lead by a staff liaison who provides basic coordination and access information, attends meetings to ensure alignment with and connection to NCPG, and brings key matters to the appropriate staff or Board of Directors.

Expectations and Limitations:

• Members may attend scheduled convenings and contribute to the work group activities that align with their interests, expertise, and availability.
• Members are bound by NCPG’s standard obligations including the Volunteer Handbook and Code of Conduct, and all other applicable policies, procedures, agreements, and requirements.
• There are no limits on the number of work groups on which an individual may concurrently serve.
• Members receive no compensation for their participation.

Reminder:

• Conference Steering & Conference Program work groups follow a unique recruitment or invitation process and timeline and are not open for recruitment via Volunteer Interest Form in Fall 2024.